Coordinate domestic and international business travel, including flights, hotels, rental vehicles, and complex itineraries. Manage international travel documentation, including visas and invitation letters. Serve as the primary contact for employee travel questions and last-minute travel changes. Administer and enforce corporate travel and expense policies. Review expenses and company credit card activity for policy compliance. Train employees on travel and expense procedures. Manage and reconcile travel-related invoices and billing. Administer company vehicle scheduling, maintenance records, mileage, fuel usage, insurance, and required documentation. Inspect company vehicles for damage and condition upon return. Manage relationships and negotiations with travel-related vendors. Evaluate travel services, technology, and processes to identify cost savings and efficiency improvements. Provide guidance and support to the Travel Coordinator and Expense Auditor. Assist with customer and visitor travel arrangements. Perform other administrative duties and occasional overtime as needed. REQUIRED QUALIFICATIONS 5+ years of experience managing corporate travel, including domestic and international travel. Previous leadership or management experience preferred. SAP Concur experience required. Experience managing vendors and negotiating services. Strong understanding of corporate travel and expense processes. Excellent organizational, communication, and problem-solving skills. Strong proficiency with Microsoft Office, particularly Excel and Outlook. Ability to handle confidential information professionally. Knowledge of North American and Italian geography preferred. Italian language skills preferred but not required. Valid driver’s license with an acceptable driving record. IDEAL CANDIDATE The ideal candidate is highly organized, detail-oriented, responsive, and comfortable managing multiple priorities in a fast-paced environment. This individual should be able to work independently, communicate effectively with employees and vendors at all levels, and quickly resolve travel or expense-related issues. WORK ENVIRONMENT Fully on-site; not remote or hybrid. Primarily office-based. Occasional travel for training or business activities. #J-18808-Ljbffr
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